30 days
Upcoming birthdays everyone can seeOn duty
Live across outletsThe team, in flow.
We Flow is the workforce app for outlet teams. Time clock, documents, requests, training, uniforms, and birthday gifts — one login for staff and HR. Notices land here, not in a group chat.
Sign in to We Flow
Admin and staff use the same login.
On duty
132people · 2p
132 · 2p
Drag the line · swipe Today / Week / Month
GPS
Check-in only works at the outletHR only
Who gave, and how much, stays privateProduct
Everything the floor used to chase on paper.
Staff keep a phone-sized home. HR keeps a full desk: people, compliance, operations, and reports.
Swipe the cards
Time clock
GPS check-in and check-out, 30-minute breaks, and a live map while someone is on duty. Geofence at the outlet if coordinates are set.
Roster & overtime
Shifts, reassignments, and extra hours in one place. Staff see their own roster. HR sees the week across outlets.
Documents & expiry
Passports, Emirates ID, labour cards, health cards, visa medical, and hygiene certificates. Notices go out before they lapse.
Requests
Leave, salary advances, badges, uniforms, and document copies. Staff submit. Supervisors and HR decide. Status stays in the app.
Birthday gifts
Everyone sees the next 30 days. Chip in AED 10, 20, 50, or a custom amount. Who gave, and how much, stays on the HR panel.
Training & uniforms
Course renewals, sizes, issues, and replacements. HR tracks what was given and what still needs to go out.
Also in We Flow
Outlets
Branches, codes, and geofence radius
People
Staff files, badges, allowances
Pay extras
Allowances and salary advances
Kit
Uniform sizes, issues, replacements
Compliance
Hygiene, visa, labour, health cards
Operations
Quotations, inventory, CR4, orders
How it works
Three steps. No extra apps.
01
Staff sign in on their phone
Same login as HR. Home shows check-in, schedule, requests, documents, and upcoming birthdays.
02
Work happens in the app
Clock in with GPS. Ask for leave or an advance. Add to a birthday gift. Upload a passport photo for review.
03
HR sees the floor
Who is on duty, what is expiring, which requests are waiting, and which birthday pledges to deduct from salary.
For staff
Your shift, your requests, your documents.
- Check in, break, and check out with GPS
- See this week’s roster and any reassignment
- Request leave, advances, badges, uniforms, and documents
- Add to a teammate’s birthday gift — HR deducts from salary
- Get in-app notices for schedule changes and expiry dates
For HR
The desk that used to be five spreadsheets.
- Live map of who is on duty or on break
- Approve or refuse requests, with a note when needed
- Track passports, IDs, labour cards, hygiene, and medicals
- Collect birthday gifts, deduct salaries, send the greeting
- Export Excel or PDF for any module